Facilities Administrator
About the Opportunity
We are seeking a highly organised and detailâoriented Facilities Administrator to support facilities operations across Austal Defence Australia (ADA).
In this role, you will play a key part in ensuring the efficient coordination of facilities activities, providing administrative support, maintaining accurate records, and assisting with contractor and maintenance coordination.
You will contribute to ensuring our facilities remain safe, compliant, and operationally effective across multiple sites within the Henderson Precinct.
About Austal
Austal is Australia’s global shipbuilder, Defence prime contractor, and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators, with operations spanning Australia, the USA, the Philippines, and Vietnam.
Under the Strategic Shipbuilding Agreement (SSA), Austal is leading a new era of continuous naval shipbuilding in Western Australiaâdriving innovation, strengthening sovereign capability, and creating longâterm opportunities for Australian industry and workforce.
Learn more at austal.com/ssa
This is your opportunity to contribute to projects of national significance. The maritime is now.
What’s Involved
- Manage the endâtoâend purchasing process from requisition to delivery
- Raise and process purchase orders with accuracy and efficiency
- Liaise with internal stakeholders to understand procurement requirements
- Engage with suppliers to confirm orders, obtain quotes, and negotiate where required
- Monitor delivery timelines and expedite orders to meet project deadlines
- Support supplier onboarding and maintain strong supplier relationships
- Assist with resolving invoice discrepancies and supporting AP processes
- Maintain accurate procurement data in ERP systems (IFS/SAP/Pronto)
- Ensure compliance with procurement policies and audit requirements
- Supports the Facilities Team in all administrative requirements
- Contribute to continuous improvement in procurement process
You’ll Need
Essential
- Experience in procurement, purchasing, or supply chain support
- Strong attention to detail and data accuracy
- Experience using ERP systems (IFS, SAP, Pronto or similar)
- Excellent organisational and time management skills
- Strong communication and stakeholder engagement skills
- Ability to work in a fastâpaced, deadlineâdriven environment
Desirable
- Experience within manufacturing, defence, or project-based industries
- Understanding of procurement and supply chain processes
- Exposure to supplier management and logistics coordination
Why Join Us?
- Competitive compensation and benefits package
- Opportunities for professional development and career progression
- Exposure to large-scale defence and shipbuilding projects
- A collaborative and supportive work environment
At Austal, we are committed to providing a safe and inclusive workplace for all. We actively encourage applications from Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, identities, and abilities. Veterans are also encouraged to apply.
